Privacy notice

The Government Communication Service (GCS) is the professional body for people working in communication roles across government. Our aim is to deliver world-class communications that support Ministers’ priorities, improve people’s lives and enable the effective operation of our public service. We serve both politicians and the public.

This notice sets out how we will use your personal data, and your rights. It is made under Articles 13 and/or 14 of the General Data Protection Regulation.

Your data

Purpose

We are inviting expressions of interest from communications professionals who are currently not working as a result of the coronavirus pandemic. Individuals with suitable skills will be invited to apply for government communications roles. We will use your data to maintain a database of those who have expressed an interest, to track progress, and to assess suitability for available roles.

If you are invited to apply for a post via Civil Service Jobs, then the Civil Service Jobs privacy notice will apply.

If you are ultimately offered a post in a department or public body, your data will be processed in accordance with your employer’s staff privacy notice.

The data

We will process the following personal data: full name, email address, phone, preferred location for work, areas of expertise (comms disciplines), skills and specialism, salary and grade expectations, and level of security clearance held.

Legal basis of processing

The legal basis for processing your personal data is:

Public task: processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in the data controller. In this case, Government Communication Services is facilitating recruitment of high-quality comms candidates to roles across government departments, agencies and other public bodies.

Recipients

Data may be shared with other departments or public bodies who are seeking communications professionals. Data may also be shared with our corporate IT suppliers.

Retention

Your personal data will be kept by us for the purposes listed above for up to two years.

Your rights

You have the right to request information about how your personal data are processed, and to request a copy of that personal data.

You have the right to request that any inaccuracies in your personal data are rectified without delay.

You have the right to request that any incomplete personal data are completed, including by means of a supplementary statement.

You have the right to request that your personal data are erased if there is no longer a justification for them to be processed.

You have the right in certain circumstances (for example, where accuracy is contested) to request that the processing of your personal data is restricted.

You have the right to object to the processing of your personal data.

International transfers

As your personal data is stored on our IT infrastructure, and shared with our data processors, it may be transferred and stored securely outside the UK. Where that is the case it will be subject to equivalent legal protection through the use of Model Contract Clauses.

Contact details

The data controller for your personal data is the Cabinet Office. The contact details for the data controller are: Cabinet Office, 70 Whitehall, London, SW1A 2AS, or 0207 276 1234, or gcs@cabinetoffice.gov.uk.

The contact details for the data controller’s Data Protection Officer are: Stephen Jones, Data Protection Officer, Cabinet Office, Room 405, 70 Whitehall, London, SW1A 2AS, or dpo@cabinetoffice.gov.uk.

The Data Protection Officer provides independent advice and monitoring of Cabinet Office’s use of personal information.

Complaints

If you consider that your personal data has been misused or mishandled, you may make a complaint to the Information Commissioner, who is an independent regulator.

The Information Commissioner can be contacted at: Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, or 0303 123 1113, or casework@ico.org.uk.

Any complaint to the Information Commissioner is without prejudice to your right to seek redress through the courts.


Date last modified: 6 April 2020.